Registration Policies
(This page is also available as a PDF for download)
PAYMENT OF FEES
- All outstanding fees and commitments from previous year(s) must be settled before your current registration will be accepted.
- Fees may be paid by Cash, Debit, Cheque, Visa or MasterCard at all in-person registrations.
- If registering by “scanning and emailing” the registration forms, you must remit your fees immediately by completing the “Fee Calculation” sheet accompanyingyour child’s registration form. You can remit fees by cheque or by supplying your Visa or MasterCard number in the space provided.
- A maximum of two post-dated cheques will be accepted (some exceptions can be made but you have to make personal arrangements with the Registrar before you remit any more than 2 cheques). You must remit 50% of the fee up front and the final 50% can be post-dated if necessary. The latest date we will accept for post-dated cheques is September 30, 2018. Please note, however, that if you postdate a cheque for AFTER the July 31st early bird deadline, you will automatically be obligated to remit the “late” fee (i.e., any date after the 31st of July).
- NSF cheques will result in the full amount of all fees plus a $40 service charge becoming payable immediately (by cash, money order or bank draft only). Your child will not be allowed to participate in any further on-ice activities (games and practices) until all fees and charges have been paid in full.
- Any NSF cheque will result in the loss of the privilege of writing further cheques with the Club.
BINGO
- Working one bingo per registration is mandatory for every single category - Discovery through to Peewee. Please note that bingo revenue is returned to the registrants through subsidized ice costs, reduced conditioning camp costs, payment of coach courses for Hockey Canada certification, reimbursement of referee fees at the end of the year, pant shells, jerseys, goalie equipment, etc.
- If you want to “opt out” of the bingo, please add $100.00 to your registration fee. The fee of $100.00 to “opt out” of the bingo is only available at the time of registration. If you choose to “opt out” after the season has started the “opt-out fee after your initial registration” will be $200.00.
- For those working the bingo, an undated deposit cheque in the amount of $200.00 is required at the time of registration. When your bingo requirement has been satisfied this cheque will be returned to you. If you no longer have cheques we will require a credit card number together with applicable expiry date, or a $200.00 cash deposit.
- Book your bingo at our in-person registration day or contact either of our Bingo Directors:
Failure to book your mandatory bingo by November 1st, failure to work your bingo on the prearranged date, cancelling with anything less than 24 hours’ notice, or in the event your bingo requirement has not been satisfied by the end of the season, will result in this deposit cheque being cashed, or your credit card being charged for the amount of $200.00, or forfeiture of your cash deposit.
REFUND POLICY
Players withdrawing from the Hawks Athletic Club may apply for a refund as follows:
- Prior to evaluations - refund of paid fees minus a $50.00 administration fee.
- After evaluations and prior to placement on a team - refund of fees minus a $100.00 administration/evaluation fee.
- After placement on a team, registration fees are non-refundable other than under exceptional circumstances such as medical illness or injury that prevents further participation in the season, or relocation out of the City of Edmonton. Refunds will be pro-rated depending upon the percentage of the season completed and all refunds will be subject to a $100.00 fee.
MANDATORY RESPECT IN SPORT FOR PARENTS COURSE
- The Respect in Sport course is MANDATORY for all families registering within the Hockey Edmonton Program.
- The Respect in Sport Parent Program is an online certification program that MUST be completed by a least one parent or guardian of each player registered in minor hockey in Alberta.
- This course MUST be taken prior to any on-ice activities inclusive of the first tryout skate for any team/program.
- Registrations are NOT complete until the course has been completed.
SPECIAL NOTE TO THOSE THAT HAVE COACHED - THE RIS COACHES COURSE is different than and not a substitute for the RIS PARENT COURSE. All families have to complete the Parent RIS Course even if they have RIS Coach (or Speak-Out).
IMPORTANT UPDATE BY HOCKEY CANADA REGARDING THE MANDATORY RESPECT IN SPORT FOR PARENTS COURSE
The mandatory Respect in Sport Parent Course is now required to be renewed EVERY 4 YEARS.
Please note that the Hawks Athletic Club no longer provides a “code” to bypass the payment portion of this course. The cost of the course is $12.60 ($12.00 + $0.60 GST) and is required to be paid by the parent.
Please also be advised that only ONE parent is required to do the course.
